Spa Speakers

Make your presentation with visual aids a success

A recent presentation where the technology on display decided to invoke Murphy’s Law(!)

Need some visual aids when making your speech at the club? If you would like to give a presentation using software such as Powerpoint or Keynote, Spa Speakers offers you the facility of a 50″ HDTV to connect to your personal laptop. If you require a flip chart, this too can be accommodated.

But before we go into the procedure we’d like members to follow to ensure they give a smooth, trouble-free speech, let’s have a look at what can go wrong when making a presention relies on technology.

It happens to the best of us

The late Steve Job, considered one of the best speakers in his field can be seen here wrestling with technology at a very important product launch. Click below to see the video.

Ugh! Got to feel for him (but not sure I approve of him blaming the audience!) Situations like the one Steve faced here can be anticipated and managed with suitable forethought and planning. The last thing any one of us wants is for the tech to throw off our best laid plans, so we recommend our members follow the following guidelines to ensure when they give a presentation it goes as smoothly as possible!

Book in the HDTV


As Spa Speakers does not have a club laptop, you will need to bring your own. Here is a list of things you need to bring or consider if you want to use the HDTV display.

  • Your own laptop
  • The relevant software installed (e.g. Office, Keynote etc.)
  • Laptop power supply
  • A copy of the file you wish to present
  • Ensure your laptop has a HDMI out or mini HDMI out port*

*If you are not sure what this means please get in touch

Check availability

If you have everything in the checklist covered, drop Spa Speakers’ VPPR a line at in advance of your speech (at least a week beforehand) and we can ensure a suitable cable and a presentation clicker is available on the day if you need it. It’s also your opportunity to cover any questions you might have about setting up.

Prepare in advance

As anyone who has ever given a presentation with technology can testify, setting the equipment up can take longer than anticipated. Delays in setting up will result in a late start to meetings, a reduced breaktime for everyone, and a late finish. Out of respect for other members, we recommend you bring your equipment to a meeting before you are due to give your speech to test your equipment fully so when the day comes, the chances of a smooth presentation are maximised. You will have plenty of time to mess around and fix issues at the end of a meeting and will not negatively impact anyone else’s experience. Know that by preparing well, you will be more confident on the day of your presentation. The committee Sergeant at Arms can assist you. Ask!

Setting up on the day

First of all, get in touch with the committee Sergeant at Arms (see who they are by clicking here) and they will give you the equipment you need.

On the day make sure you arrive earlier than usual, 7:00pm ideally, to give you sufficient time to set up your previously tested configuration, ensure the laptop and HDTV screen function properly together, and apprise yourself of all relevant operation instructions. An early arrival will allow you to deal with any unanticipated hiccups and so avoid causing a late start for everyone. It also means you will feel less rushed, less panicked and therefore more confident.

Always have a back-up plan

Sometimes things just go wrong! If you depend on your presentation slides to convey your message, have print-outs ready to hand out if the worst occurs.

Make sure you return any equipment you use to the Sergeant at Arms at the end of the meeting

We’ve had many HDMI cables disappear over the years, which is not ideal. Please remove the cable at the end of your presentation and hand it back to the Sergeant at Arms, as well as the clicker.

Good luck!

As with all presentations, practice makes perfect. Taking a few steps in advance of the meeting will ensure your presentation experience is pleasant for both you and your audience. Good luck!

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