Here we’ll briefly provide information on the procedure for booking speech slots, and instructions on how to use the online scheduling tool called easy-speak or D71 so the committee can offer you the best possible educational experience at the club.
First things first: how to book a speech slot
It’s worth noting that speech slots are a scarce resource: we have over 40 members and 8 speech slots per month normally. That means there will often be a wait (a couple of months at times) before you can peform your speech. We recommend that you ask for a slot before you have completed preparations otherwise you might be waiting longer than you’d like. If it takes you more than 2 months to develop your speech, you might even want to book your speech before you begin preparations. Getting a speech scheduled before you complete it provides a goal for members to work towards and is quite a good way of keeping one’s momentum on the educational journey.
Occasionally, a slot might become available before your scheduled date due to an absence, in which case the VPE will contact you to see if you would like to give your speech earlier. If that happens, get back in touch ASAP so the VPE can offer the slot to someone else if you cannot take it. Making efficient use of speech slots depends on members getting back to the VPE quickly, so please make their life easy and give them a rapid answer to scheduling questions!
Speech slots are a scarce resource: we have over 40 members and 8 speech slots per month normally. That means there will often be a wait (a couple of months at times) before you can peform your speech so ask for a slot before you have completed preparations, otherwise you might be waiting longer than you’d like.
Once your speech is in the diary, make sure you specify your speech project and title on easy-speak/D71. Read on to find out how!
3 websites to become familiar with as a member
Members of Spa Speakers will require access to no less than 3 separate websites.
We are going to talk about D71 or Easy-speak.
Don’t yet have your login details for D71? Get in touch with the Vice President of Membership now!
What is D71 for?
D71 provides Spa Speakers a range of features which are crucial to the club’s day to day running. These include:
Why should I log in to D71 weekly?
You’ll be assigned roles and be allocated speech slots within the D71 system. We ask members to log in to D71 1 week before each meeting to either accept or decline the project you have been assigned.
What happens if I don't log in?
Because the committee doesn’t know if you are coming, your role might be left unfilled if you are unable to attend. This will disrupt the smooth running of the meeting and potentially stop another member who might have wanted that role from taking it.
If you let us know on a timely basis we can find someone else to assume your role if you cannot make it.
Okay, enough exposition. Time to get our hands dirty and actually log in to the system!
you can read the instructions below or watch a quick youtube video to get you started by click the button below.
There are sections:
Step 1: How to login
Step 1: How to login!
Let’s start at the beginning!
The Vice President of Education (VPM) will arrange for your log in details to D71.org to be sent to you. Once you get them this is what you need to do!
Type in www.toastmasterclub.org in the address bar of your internet browser. This is what the home page looks like:
Type in your username and password in the top left hand side of the page (highlighted above by the red circle), and click log in.
You should now be logged in. The following page will come up.
You’ll see in the top left hand side your name appear (“Welcome yourusername“), which confirms you are now able to access all the benefits of the page!
Any problems logging in? Get in touch with the Vice President of Membership!
<h3id=”step2″>Step 2: Find the meeting agenda page
The first thing you should do is see if you have been assigned a meeting role or a speech slot for the next meeting is by clicking on the link “Spa Speakers” on the left hand side (highlighted below by the red circle). This takes you to the agenda for the next meeting.
This is the agenda for the next meeting:
Step 3: Confirm attendance and accept your role
There are 2 important things you should do here, about a week before every meeting:
Confirm or decline attendance
There is a button to enable you to confirm you will be attending the next meeting (highlighted above). To confirm attendance, click on the green thumbs-up image. If you won’t attend the meeting on this occasion, click the red thumbs-down image. If your circumstances change, you can always log in again and update your attendance.
Confirm or decline an assigned role
If your VPE has assigned you a role, your name will appear on the right hand side next to that role, along with accept/decline buttons (highlighted above). Scroll down to see all the meeting roles. Please accept the role a week before the next meeting (click the green thumbs-up button to accept the role, or the red thumbs-down button to decline). If you need to decline, please do so as soon as possible so an alternative member of the club can be offered your role on a timely basis.
Step 4: If you are giving a speech, enter your speech details
In addition, if you are a speaker, please enter the details of your speech (title, manual and project number) at least a day or two before the meeting. Click on the pencil icon next to your name.
A smaller window will appear. Enter your speech title.
Please also add some information about you and/or about your speech so that the Toastmaster of Evening can introduce you properly. For example (image zoomed in so that it’s easier to read):
Then click on the tab “Workbook/Speech”. Select your manual from the workbooks available (or choose “Start a new workbook”), and pick the project number that corresponds to your speech.
Then, remember to click on the “Save” button on the upper right corner. This will save your speech details into the agenda, ready to be printed! It will also be added to your records.
If you don’t do this yourself, please make sure you email these details to the Toastmaster of the evening before the meeting starts. It’s also a good idea to check that your VPE got the right details, by sending an email after the meeting.
Level 2: Making the most out of toastmasterclub.org
The functions described above are essential to help your fellow toastmasters run meetings smoothly, but there are many additional features in toastmasterclub.org that can help you with your communication and leadership goals.
Click here to find out what they are!